Assessment Tool for Printed Materials

2.1.1. Working name of Collection:_________________________________________________

2.1.1.1. Describe the collection as to subject area, focus and importance:

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

2.1.1.2. Describe the context of the collection in the UC Library and outside the UC Library:

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

2.1.1.3. Describe how the collection in digital format will relate to other e-resources in terms of useability:

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

2.1.2. Using the guide below describe the physical characteristics of the materials:

2.1.2.1.-2.1.2.4

• number of items:____________________________
• dimensions of items: <8 1/2' x 11' number__________>8 1/2' x 11' number________
• is each bound volume one item_________yes________no
• number of items bound:__________________
• number of items unbound:_________________
• does material lie flat when opened:__________yes___________no
• can items be disbound for reformatting:________yes__________no
• number of pages that are text only:______________
• number of pages that are both text and line illustrations:_____________
• number of pages that are both text and half-tone illustrations:_____________
• number of pages that are half-tone illustrations only:____________________
• is color present____yes_______no; is it significant________yes_________no (explain)
• should the printed items be scanned cover to cover_________yes___________no (explain what should

not be scanned):__________________________________________________________________

• are the pages numbered?___________yes_________no
• smallest ypeface size in mm_________ and whether serif________ or sans serif_________

2.1.3 Explan below what pre-and post conversion treatment is necessary prior to scanning:

2.1.3.1. pre-conversion_____________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

2.1.3.2. post-conversion____________________________________________________________

_______________________________________________________________________________