The Chicagoan: Workflow

Create a collection record in the Digital Repository for the Chicagoan digital collection. Do this only once. (SCRC)

Done: The Chicagoan. Digital Collection

Create an accession record for the deposit of one or more issues. Do this for each new deposit. (SCRC) Kathy Arthur (Preservation) will communicate to Laura Alagna (SCRC) the need to do this by email.

The Chicagoan has been assigned mvol number 0010. Arrange issues on disk on the samba server according to the following hierarchy:

/storage/mvol/ -- all mvol titles
/storage/mvol/0010 -- an mvol title
/storage/mvol/0010/v015 -- a volume of that title
/storage/mvol/0010/v015/i08 -- an issue of that volume

Include the following files for each issue as part of the deposit in the directory (folder) for the issue, e.g., /storage/mvol/0010/v015/i08.

• one digital masterfile for each scanned object, from front cover to back cover of issue, numbered sequentially from 00000001.tif to (for example) 00000522.tif; there are a total of eight digits in each filename. Pad left with zeroes so that the portion before the .tif extension is always 8 digits long. Put these in a sub-directory (folder) called tif.
• one access copy for each masterfile, numbered from 00000001.jpg to (for example) 00000522.jpg. The access copy should allow for reasonable magnification by a page-turner. Put these in a sub-directory (folder) called jpg.
• one file with position information for each scanned object, numbered from 00000001.pos to (for example) 00000522.pos. Put these in a sub-directory (folder) called pos.
• one XML file for each scanned object, numbered from 00000001.xml to (for example) 00000522.xml. Put these in a sub-directory (folder) called xml.
• [PDF files are not being made for The Chicagoan because of the terms of the MOU.]

  Put these in the directory (folder) for the issue, e.g., /storage/mvol/0010/v015/i08.

• a structural metadata file for each issue, e.g.,

  mvol-0010-v015-i08.txt
  

  This file contains one line per scanned object. Each line contains three tab-separated columns for object page and milestone. For example:

  object    page    milestone
  00000001          front cover
  00000002
  00000003
  ...
  00000016  10
  00000017  11
  00000018  12
  ...
  00000520          
  00000521          
  00000522          back cover
  

  Put these in the directory (folder) for the issue, e.g., /storage/mvol/0010/v015/i08.

• A file of Dublin Core metadata, e.g.,

  mvol-0010-v015-i08.dc.xml
  

  This file is constructed as follows:

  <metadata>
    <title>The Chicagoan</title>
    <date>1935-03-26</date>
    <identifier>mvol-0010-v015-i08</identifier>
    <relation>15:8</relation>
    <source>[Elisabeth has yet to provide this]</source>
    <description>A magazine modeled on The New Yorker, published in Chicago during the 1920s and 1930s.</description>
  </metadata>
  

Put these files in the directory (folder) for the individual issue, e.g., /storage/mvol/0010/v015/i08.

Once the files have been assembled and the accession record for the deposit has been filled out, repository managers will transfer the deposit from samba to the digital repository. DLDC staff will then transfer the necessary items needed from each deposit into the appropriate location for the interface to the digital collection.